RIGHT TO WORK & VETTING POLICY
1. Purpose and Status of This Policy
This Right to Work & Vetting Policy sets out the approach taken by ALWAYS RECRUITING LIMITED to verifying the identity, legal working status and suitability of individuals supplied to clients.
The purpose of this policy is to demonstrate compliance with UK immigration, employment and regulatory requirements and to provide transparency regarding the Company’s recruitment and labour supply practices.
This policy is published for information purposes only and does not constitute a contract of employment, a contract for services, or a guarantee of engagement.
2. Legal and Regulatory Framework
ALWAYS RECRUITING LIMITED operates within the framework of UK legislation and official guidance relating to the prevention of illegal working and lawful labour supply, including but not limited to:
Immigration, Asylum and Nationality Act 2006
Immigration Act 2016
Immigration (Restrictions on Employment) Order 2007
Home Office Right to Work Checks Guidance (as amended from time to time)
Data Protection Act 2018 and UK GDPR
The Company recognises that failure to carry out compliant Right to Work checks may result in civil penalties, criminal liability and reputational damage. Accordingly, compliance with Right to Work requirements is treated as a mandatory prerequisite to placement.
3. Scope of Application
This policy applies to:
All candidates seeking work through ALWAYS RECRUITING LIMITED
All temporary workers, contractors and individuals supplied to clients
All employees and representatives of the Company involved in recruitment, onboarding and placement
All sectors in which the Company operates, including construction, security, industrial and logistics environments
No individual is supplied to a client outside the scope of this policy.
4. Right to Work Verification Principles
The Company applies the following principles when conducting Right to Work checks:
Checks are completed before any individual is supplied to a client or permitted to commence work
Only documentation and methods prescribed by the Home Office are relied upon
Checks are conducted consistently and without discrimination
Records are retained in accordance with statutory requirements
The Company does not knowingly supply any individual who does not have the legal right to work in the United Kingdom.
5. Right to Work Checking Process
Right to Work verification is carried out in accordance with current Home Office guidance and may include:
Manual checks of original identity documents
Online Right to Work checks using Home Office-approved systems
Digital identity verification processes where permitted by law
The Company reserves the right to determine which method is appropriate based on the circumstances and the documentation provided.
No placement proceeds unless verification has been completed and recorded.
6. Acceptable Documentation
Only documents prescribed by the Home Office as acceptable evidence of Right to Work are relied upon.
Where an individual has a time-limited right to work, the Company records the expiry date and undertakes follow-up checks where required.
The Company reserves the right to refuse placement where documentation is unclear, inconsistent, appears altered, or gives rise to reasonable concern.
7. Record Keeping and Retention
Copies of Right to Work documentation are retained in a secure format in accordance with statutory requirements.
Records are retained for the duration of engagement and for the legally required period thereafter.
Access to records is restricted to authorised personnel only and records are processed in accordance with data protection legislation.
8. Role-Specific Vetting and Suitability Checks
In addition to Right to Work verification, ALWAYS RECRUITING LIMITED undertakes vetting appropriate to the role and sector in which the individual is to be supplied.
This may include, where applicable:
Verification of CSCS cards and construction-related competencies
Verification of SIA licences for security personnel
Verification of driving licences, endorsements and eligibility
Confirmation of qualifications, certifications or relevant experience
The extent of vetting depends on the nature of the role, client requirements and regulatory obligations.
9. Security and Regulated Roles
Where individuals are supplied into regulated or security-sensitive roles, additional verification may be required.
For security roles, this includes verification of a valid SIA licence and confirmation that role eligibility requirements have been met.
The Company does not act as a certification or licensing authority and relies on official issuing bodies for validation.
10. Ongoing Monitoring and Repeat Assignments
For individuals engaged on long-term or repeat assignments, the Company monitors documentation validity and undertakes repeat checks where legally required.
Workers are required to notify the Company promptly of any change to their immigration status or eligibility to work.
Failure to notify the Company may result in suspension or termination of engagement.
11. Responsibilities
Company Responsibilities
ALWAYS RECRUITING LIMITED is responsible for:
Conducting compliant Right to Work checks prior to placement
Maintaining accurate and secure records
Ensuring recruitment staff are aware of legal obligations
Worker Responsibilities
Workers are responsible for:
Providing accurate, complete and genuine documentation
Informing the Company of any change to their legal working status
Client Responsibilities
Clients are responsible for ensuring that workers are engaged only in roles consistent with the information provided and for notifying the Company of any concerns regarding eligibility.
12. Refusal, Suspension and Withdrawal of Supply
The Company reserves the right to refuse placement, suspend engagement or withdraw supply where:
Right to Work documentation cannot be verified
Documentation expires without renewal
False, misleading or fraudulent information is identified
Continued supply would expose the Company to legal risk
Such action may be taken without notice where required to maintain compliance.
13. Non-Discrimination
Right to Work checks are carried out in a consistent manner and without discrimination.
All individuals are subject to the same verification requirements regardless of nationality, race or background.
14. Review and Updates
This policy is reviewed periodically to reflect changes in legislation, official guidance and operational practice.
Updates may be made without prior notice and will be published on the Company’s website.
15. Company Information
ALWAYS RECRUITING LIMITED
Company Number: 10237032
Registered Address:
The Offices, Charlton Horethorne
Sherborne, Dorset
DT9 4NL
Right to Work enquiries:
info@alwaysrecruting.uk