PRIVACY POLICY

1. Introduction

This Privacy Policy explains how ALWAYS RECRUITING LIMITED collects, uses, stores and protects personal data.

ALWAYS RECRUITING LIMITED is committed to protecting the privacy and security of personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and other applicable data protection legislation.

This Privacy Policy applies to personal data relating to candidates, workers, clients, suppliers, website users and other individuals whose personal data we process in the course of our business.

2. Data Controller

For the purposes of data protection legislation, the data controller is:

ALWAYS RECRUITING LIMITED
Company Number: 10237032

Registered Address:
The Offices, Charlton Horethorne
Sherborne, Dorset
DT9 4NL

Data protection enquiries:
[privacy@yourdomain.co.uk]

3. Scope of This Policy

This Privacy Policy applies to:

Individuals seeking work through ALWAYS RECRUITING LIMITED
Workers supplied to clients
Client contacts and representatives
Website visitors
Suppliers and professional contacts

This policy covers personal data collected directly from individuals and data obtained from third parties where lawful.

4. Personal Data We Collect

The Company may collect and process the following categories of personal data, depending on the individual and the nature of the relationship:

4.1 Identity and Contact Data

Name
Address
Date of birth
Telephone number
Email address

4.2 Recruitment and Employment Data

CVs and work history
Qualifications and certifications
Skills and experience
References

4.3 Right to Work and Compliance Data

Identity documents
Right to Work documentation
Nationality and immigration status
Licence details (e.g. CSCS, SIA, driving licences)

4.4 Payroll and Financial Data

Bank account details
National Insurance number
Tax status information
Timesheets and payment records

4.5 Website and Technical Data

IP address
Browser type and version
Pages visited
Device information

5. How We Collect Personal Data

Personal data may be collected:

Directly from individuals (e.g. applications, enquiries, forms)
From clients (e.g. confirmation of hours worked)
From referees
From public sources or professional platforms
Through the Company’s website

6. Lawful Bases for Processing

The Company processes personal data only where a lawful basis applies. These include:

6.1 Contractual Necessity

Processing is necessary to take steps prior to entering into a contract or to perform a contract relating to recruitment or labour supply.

6.2 Legal Obligation

Processing is required to comply with legal obligations, including immigration, tax, employment and regulatory requirements.

6.3 Legitimate Interests

Processing is necessary for the legitimate interests of the Company, provided those interests are not overridden by the rights of the individual. This includes operating the recruitment business, managing client relationships and preventing fraud.

6.4 Consent

Where required, consent may be obtained. Consent can be withdrawn at any time.

7. How We Use Personal Data

Personal data is used for purposes including, but not limited to:

Assessing suitability for roles
Matching candidates to assignments
Conducting Right to Work checks
Verifying licences and qualifications
Processing payroll and payments
Managing client relationships
Communicating regarding assignments
Complying with legal and regulatory obligations

8. Special Category Data

In limited circumstances, the Company may process special category data (as defined by UK GDPR), such as health-related information, where necessary and lawful.

Where special category data is processed, appropriate safeguards are applied.

9. Data Sharing and Disclosure

Personal data may be shared with:

Clients, where necessary for recruitment or placement
Payroll providers and professional advisers
HM Revenue and Customs and other authorities where required by law
Regulatory bodies or law enforcement agencies

The Company does not sell personal data.

Data is shared only where necessary and lawful.

10. International Transfers

The Company does not routinely transfer personal data outside the United Kingdom.

Where any international transfer occurs, appropriate safeguards will be applied in accordance with data protection legislation.

11. Data Retention

Personal data is retained only for as long as necessary for the purposes for which it was collected, including legal and regulatory requirements.

Retention periods vary depending on the type of data and the nature of the relationship.

When data is no longer required, it is securely deleted or anonymised.

12. Data Security

The Company takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

Access to personal data is restricted to authorised personnel only.

13. Individual Rights

Individuals have rights under data protection legislation, including the right to:

Access their personal data
Request rectification of inaccurate data
Request erasure of data (subject to legal limits)
Restrict processing
Object to processing
Request data portability

Requests may be subject to legal limitations.

14. Complaints

Individuals have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if they believe their data has been handled unlawfully.

The Company encourages individuals to raise concerns directly in the first instance.

15. Cookies and Website Data

The Company’s website uses cookies. Further information is available in the Cookie Policy.

16. Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legislation or business practices.

The most current version will be published on the Company’s website.

17. Contact Information

ALWAYS RECRUITING LIMITED
Company Number: 10237032

Registered Address:
The Offices, Charlton Horethorne
Sherborne, Dorset
DT9 4NL

Privacy enquiries:
info@alwaysrecruting.uk